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About Facilities Management 
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Guide To Services 
Careers Departments Service Request FM Employees      

 

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Using Endicia Ship Tickets for USPS Shipments

Endicia is the electronic software solution that makes shipping with the United States Postal Service easier, cheaper, faster, and more efficient while complying with new USPS Intelligent Mail® Package Barcode (IM®pb) shipping requirements.  Having an IM®pb provides less expensive shipping rates, is faster (as it streamlines shipping with the USPS), provides a tracking number, and e-mail notifications regarding your shipment.  The USPS Tracking™ label (Label 400), will no longer be used for desktop outgoing mail.  UMS has secured all OSU departments access to Endicia Ship Ticket for shipping with USPS. To sign up with Endicia Ship Ticket, visit http://endicia.com/shipticket and select the "Sign Up" link located in the upper right-hand corner of the page.

Screenshot of endicia.com/shipticket with "Sign Up" option in upper right-hand corner

Once you have clicked on the "Sign Up" link, you will be asked to provide information in order to create a shipping profile with information such as your name, your address (room # and building name, if on campus), your phone number, Cost Center (banner coa and fund number, with no dashes or spaces), your organizational ID (always 100245), an e-mail address to receive tracking numbers and notifications.  E-mails will be sent when your shipment leaves UMS, when it is accepted at the Downtown US Post Office, and when it is delivered to the recipient.  Note:  In order to receive email notifications, you will also need to enter your e-mail address as the recipient's e-mail address each time you ship.  You will be able to edit your shipping profile, in case of a change in information or in order to use different banner funds for different shipments.  When finished, click on the Sign Up button at the bottom of the page.

User Registration form with examples entered into fields. All information regarding these examples may be found in the text above this image.

 

The next screen will allow you to begin creating ship tickets, first asking you which service request option that you would like (either 2-3 days or overnight).  Overnight is faster but more expensive.  Options are also available for insurance, insurance amount, and signature confirmation requests.

Service Request fields for service types (2-3 day or overnight), insurance, value, and signature confirmation request options.

On the same page, you will be able to enter the recipient's information, including the recipient's name, street address, city, state, zip code, phone number, an e-mail address, ship date, and special instructions for shipping options.  If you would like to receive any e-mail notifications, including tracking number, ship date, acceptance to the downtown Stillwater US Post Office, and when it is delivered, you will need to reenter your e-mail address in the recipient's e-mail address field.  Available shipping options include Priority Mail Express, Priority Mail Express Envelope, Media Mail, Library Mail, First-Class Package Service, and Parcel Select.

An image of the "Recipient Information" fields where the recipient's information, including the recipient's name, street address, city, state, zip code, phone number, an e-mail address, ship date, and special instructions for shipping options are entered by the sender. If you would like to receive any e-mail notifications, including tracking number, ship date, acceptance to the downtown Stillwater US Post Office, and when it is delivered to the recipient, you will need to reenter your e-mail address in the recipient's e-mail field. Available shipping options include Priority Mail Express, Priority Mail Express Envelope, Media Mail, Library Mail, First-Class Package Service, and Parcel Select.

To finish your ship ticket, click on the "Process" button.  An "Opening Shipping" dialog box will appear asking how you would like to proceed.

An image of the "Opening Shipping" pop-up dialogue box where one should select the "Open with Adobe Acrobat (default)" option for viewing, saving, and printing options for your completed ship ticket.

For best results, select the "Open with Adobe Acrobat (default)" option and from there you will be able to view, save, and print your ship ticket on plain white paper.

An example of the ship ticket as viewed in Adobe Acrobat, where you may view, save, and print from.

After printing, affix the shipping ticket with the barcode facing up to your shipment with two small pieces of tape (please do not tape all of the edges down) and put into your outgoing mail so that UMS may pick it up.  If the shipment is smaller, you may fold the ship ticket in half and affix to the piece, as long as the barcode is still showing.

.Image of package with example ship ticket affixed with two small pieces of tape.An example of a smaller package with ship ticket folded in half with barcode side up, affixed to shipment with two small pieces of tape.

After UMS picks up your package, we will scan the ship ticket, weigh the piece, and print a label with the the new Intelligent Mail® Package Barcode (IM®pb).  At this time, an e-mail containing the generated tracking number and ship date will be sent to the e-mail address provided in the recipient's e-mail address field entered when creating the ship ticket.  Additionally, when the downtown Stillwater US Post Office accepts the shipment and when the shipment is delivered to the recipient, you will receive e-mail notifications reporting these events.  You may then track the package through the USPS website, http://www.usps.com/.  Sender information, including contact information and funds, may be edited for future shipments, to provide flexibility when ordering or when sender contact information needs to be updated.

 An example of the endicia shipping label featuring the new Intelligent Mail® Package Barcode (IM®pb) that UMS will generate from scanning the endicia ship ticket that you create.

The USPS Tracking™ label (Label 400), will no longer be used for desktop outgoing mail.  In order to receive a tracking number for USPS outgoing mail, departments will be required to create a ship ticket from endicia.com/shipticket.

An image, with identifying information altered for security reasons, of the USPS Label (400), which will no longer be used for outgoing desk top mail. In order to receive a tracking number, an endicia.com/shipticket shipping ticket must be printed and attached prior to pick up.

Thank you for your participation in this program as we endeavor to make shipping easier, faster, cheaper, and more efficient.  Please call 405-744-5385 or send an e-mail to UMS at UMS@okstate.edu for additional assistance and support.

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